Google Scholar

I get a few calls about how to set Google Scholar up to download references directly to Endnote.

It is not difficult, but it is slightly obscure.

Google Scholar can be found at scholar.google.co.uk, and, at the time of writing, looks like this:

Click on ‘Scholar Preferences’, the second link down on the right by the search button.

This gets you to the preferences page.

Scroll down to the foot of the page.

In the bibliography manager section at the foot of the page, select the ‘Show links to import citations into’ radio button, and choose ‘Endnote’ from the drop down menu.

This should ensure that links under Google references called ‘Import to Endnote’ appear. Click on the links to download the references directly to Endnote.

Endnote Web Introduction

This is the first of what is planned to be a series of posts about Endnote Web.

The first questions to ask are ‘what is Endnote Web?’ and ‘how do I find it?’ This might be quickly followed by ‘why should I use it?’ I’ll try to answer these questions here, before moving on to how Endnote web can be used.

Endnote Web is, as the name suggests, a web based version of Endnote. It lives on the ISI Web of Knowledge site. I think that the Endnote Web is less powerful than the stand alone desktop version of Endnote, but it is rapidly increasing in capability. Best of all, at the moment, it is free to get an account and start using Endnote.

As mentioned, Endnote Web is to be found on the Web of Knowledge site, in the links at the top.

To start off, you will need to create an account on WoK. Click on ‘Sign In’ and then on the ‘Register’ link.

Having an account on WoK also allows you to save searches and retrieve them for later re-runs. You do not have to use your Durham email address for your user name, as long as you remember which address you did use. You also need to choose your password carefully, as the site has rather complex and pedantic rules for passwords.

Once registered, sign in to WoK and click on the Endnote web link. A new tab should take you to the Endnote Web interface.

Clicking on the ‘Show Getting started Guide’ towards the top right will take you to the relevant parts of the interface for doing different tasks within Endnote Web.

Endnote Web does evolve fairly quickly, but the basic user interface has been stable for a while. If things look a bit different from the pictures here, let me know and I’ll see if anything significant has changed.

Word Style at the End of a Document

Sometimes when an Endnote reference is inserted into a document, the reference list at the end picks up an odd underlying Word style, and you land up with something that looks like this.

This can be fixed in a fairly straightforward manner.

Firstly, unformat the Endnote references, using the tools on the Endnote tab.

This removes the immediate, visible problem.

The underlying style at the end of the document needs to be changed from, in this case Heading 1 to Normal. This is done on the Home tab of Word 2010.

Once this is done, the bibliography can be reconstructed from the Endnote tab.

The text may still not look right, but this can be changed using the usual Word tools to change the font and the text size, on the home tab.

The text can be made to look like the rest of the document.

The best way to avoid this is, of course, to check that the underlying Word style at the end of the document is the normal one.

Where to Put Extra Styles

As you hopefully already know, Endnote styles control the output of Endnote in the document.

You probably already know that you can modify styles, using Edit | Output Styles from the Endnote interface.

You can also download updated files from the Endnote styles page on the Web:

http://www.endnote.com/support/enstyles.asp

You can also, often, download the latest style from a journal web site. The more recent the style, obviously, the less likely your references are to need editing before submission.

The problem is, if you download a style, where do youput it so Endnote can find it for you?

To find out where Endnote looks for additional style, chose Edit | Preferences.

Then select Folder Locations from the dialog box.

Additional styles are stored in the folder whose path is outline in the ‘Style Folder’ area; this is unlikely to be the on your system as shown above, but make a note of the path to the folder.

Additional style files can be placed in this folder, as can filters in the filter folder and similarly with connection files.

This folder is also the folder to look in if you need to move a style file (for example to move a style from your desktop to a laptop Endnote version). Endnote style files have a .ens ending.

Disappearing Page References

Probably the second most frequent problem I get asked about (after the one to which the answer is “hold down the Alt key and press F9”) is along the lines of:

‘I put the page references in and they disappear’.

So, what is going on here?

This is, in fact, a style issue. Now, as you probably all know, Endnote has a large number of built in styles. Not all of them, however, have the space reserved in them to insert page citations.

To see if your style has space for page citations, go to Edit | Output Style | Edit “output style name”.

This brings up the modify style box:

Assuming that your style is an in-text style, click on Citations | Templates.

We now need to insert a field into the template to make the room for the page citation. This is done from the Insert Field button. The field we require is ‘Cited Pages’.

Click on this and the field will be inserted into the template. You can now save the style and use the Edit Citations button on the Endnote tab in Word to insert the actual page numbers you are referring to.

Further information can be found in the Introduction to Endnote manual: http://www.dur.ac.uk/resources/its/info/guides/92Endnote.pdf

The main places for information are section 4.4.1, sections 4.7 and section 4.8.