Citing more than one article in the text and prefixing the last article with 'and'

"I want to be able to cite 3 articles in the text with commas between the first two and "and" between the 2nd and last. As for example (Smith et al, 2002, Jones, 1999 and Bloggs, 1986). How can I do this?"

Firstly, you need to set up the multiple citation separators to use commas; by default this usually uses semi-colons.

Multiple citation separator control is at the bottom of the Citations Template area. Insert a comma, and remember to add a space afterwards.

To add the “and” before the last cited item is more difficult. There is a way to do this but it has to been to done to each citation when they have been created in Word. It cannot be done through the output style on EndNote.

In Word make sure the cursor is in the required citation.

From the toolbar choose Edit citations (or right click with the mouse).

An edit box will appear with all three citations displayed.

Click on the last citation and then click in the prefix box.

Type 'and' then a space.

Click on OK. This will allow the word to appear before the last citation. Unfortunately the comma appears as well, but at least this does allow the and to be added manually, as desired.

Mac OsX 10.8.2 Freezing Issue

There is a known issue with OSX 10.8.2 that will cause Cite While You Write to either freeze while formatting or give you a -1712 (time out error). While a bit technical, this is what is currently “known” about the problem:

• The problem is specific to the OS X 10.8.2 update specifically, not EndNote or Word.
• The problem is directly related to the use of the AESendMessage/AESend functions used with typeApplicationBundleID or typeApplSignature for the target type.
• Using typeKernelProcessID for the target type still works. However EndNote uses the bundle signature.
• Killing the appleeventsd daemon fixes the problem temporarily (Antonin Hildebrand discovered this fact). This can also be done by logging out then logging back in.

Note: We recommend those experiencing this issue should contact Apple directly. This can help prioritize the effort. Here is the link to contact Apple:http://www.apple.com/feedback/macosx.html

 

To kill the appleeventsd process directly please do the following:

1. If EndNote or Word are stuck, restart both applications.
2. Go to Applications : Utilities.
3. Run the Activity Monitor found there.
4. Set the "Show" option at the top of the window to All Processes (not My Processes which is default). 
5. Click the column header "Process Name" to sort alpabetically.
6. Highlight the appleeventsd process.
7. Click the “Quit Process” button.
8. Try using EndNote or Word now.

[Reproduced from the endnote.com knowledge base:

http://kbportal.thomson.com/display/2/index.aspx?tab=browse&c=&cpc=&cid=&cat=&catURL=&r=0.3222928]

EndNote: Direct Export with Safari or Internet Explorer for the Mac

There are known problems using Direct Export with Internet Explorer and current Safari browsers on a Mac OSX system. In most cases, instead of importing directly into EndNote, it will instead save a file onto the desktop. This is due to the way these browsers handle MIME types; they interfere with the ability to directly export from certain websites into EndNote.

Try accessing the website and exporting using a Mozilla based browser instead (see http://www.firefox.com/). Mozilla based browsers like Firefox allow you to specify how to handle the data when you initiate a direct export, permitting you to select the EndNote application.

[Reproduced from the endnote.com Endnote FAQ pages]

Mac Deployment of Connection Files.

Recently, I have run across some problems for people using Macs with Endnote. Unfortunately, I do not have a Mac with Endnote to play with, but I have managed to find some information. The next few posts will give some solutions (hopefully) to some of these issues.

Firstly, Endnote does not by default deploy all its connection, style and filter files. This means that, for example, the connection to Durham U is not available in default deployment of Endnote.

The method to deploy all the files is below. For PCs there is an earlier post on this blog describing how to deploy all the files.

EndNote X3 and later have the ability to modify the installation to include additional content files. While this article focuses on Connection Files, it is of note that similar steps can be used to add Styles and Filters as well. 

On Mac OS: 

1.      Start EndNote to go to the "EndNote" menu and choose "Customizer."
2.     To install ALL Connection Files, place a check next to "Connections." Alternately, you can expand the Connections drop down and check only the Information Provider of interest to you.
3.      Click Next twice until the changes are complete. Click Done to close the window.

Notes and Research Notes

I am sure many, if not most of you have experienced the following scenario:

You are reading a book or a paper. It is very, very useful, and you start frantically scribbling notes, underlining sentences, marking paragraphs, reading bits out to your friends, colleagues and anyone passing who you think might listen.

You get to the end of the document, and you have several pages of notes. The question then arises: what do you do with them?

Classically, of course, you would attach them to the document with a staple or paper clip, and place the original document and your notes reverently in a filing cabinet draw, so you could find it all again.

These days, of course, we store the document in Endnote as an attachment, and so putting notes in alongside seems to be impossible.

There are, however, a couple of things you can do to keep your notes alongside the original, in a form which is easy to retrieve.

Firstly, you can type your notes up in a word processor, and attach that file to the Endnote record. You can, in fact, attach up to (I believe) 44 different files to a record, which is a lot of notes. So your file attachments to a given record in Endnote can include the work itself and several sets of notes that you might have taken at different times.

Alternatively, if your notes are not too long, you can use either the ‘Notes’ or the ‘Research Notes’ field in the record. Both can store up to 64,000 characters, which is reckoned to be about 16 pages of text. While this may not be as flexible as a Word document, it does have the advantage of being immediately visible in the record when you open it.

If you have downloaded the record from a library or database, it is possible that the Notes field will already be populated by some information, such as the size of the book and the number of pages. In general, you can remove this without fear of suddenly requiring that information (who needs to know how big the book is, after all?).

Endnote X6 Has Arrived

Endnote X6 has arrived on my desktop. I confess, I was not expecting very much additional functionality from it (it was flagged by Adept, at least, as more of a tidy up than a redesign).

What it does have, however, is a redesigned user interface, presumably to make it more Windows 7 in style.

As you can see, the preview pane that used to be at the bottom of the window has gone, replaced by a tabbed pane on the right which shows the selected reference, its preview in a bibliography and the PDF attachment (if any).

The search screen is now hidden and can be reached from the show search button on the icons menu.

The rest of the user interface seems to be fairly familiar, but there are two new features which might be useful.

The first is a button to mark items as read or unread. Imports into the library are automatically marked as unread so consistent use of this feature might help you to stop building up mountains of unread texts in your library.

The second is a rating system, based around the inevitable stars. I would guess that this might be useful if you are sharing a library with other people, or just for your own reflection on whether the paper was good or bad. However, I think that it might be less useful than the read/unread marker.

12xxxx Connection Errors

A recent puzzle was a sudden failure of Endnote to connect to Web of Science directly.

The software used to connect quite happily, but had suddenly stopped doing so, giving an error in the 12000 range, along with a connection error message.

The usual cause of this is a change in your machines internet security options; a quick check for this is to turn off your machine’s firewall software and see if Endnote will then connect.